Document Storage – Use an Offsite Company

Document Storage – Use an Offsite Company

All businesses have a requirement for document storage, whether it is invoices and receipts or contracts and signed documents. Businesses have a duty and a requirement to store documents for a long period of time incase they ever need to refer back to any document at any time for a specific reason.

Storing documents in-house has its downsides. You may think it would be easier and better to have everything in one place for ease of access but in a working office this can be a bit of a nightmare. For one the documents need to be kept in a safe and secure place incase of fire, floods or theft, and secondly they need to be kept in an orderly fashion so if you ever do need to retrieve a document you can do so quickly and easily. Storing documents neatly and in order is usually the last thing on the ‘to do’ list when you are running a business. Another huge disadvantage to document storage within your office or place of work is the space it takes up, this space costs you money which you could easily put to a lot better use such as an extra employee rather than simply storing boxes of paper.

Using an offsite document storage company is a much better solution to storing your documents and archives. You can hand over all the documents to the document storage company and they will not only store the documents in a highly secure area but they will send you any document you need in the same day as and when you need it. Using a document storage company means you do not need to worry about your documents and archives, they will be held in a secure place and you are free to use your office space in a much more valuable way.